Adding Your First Inventory Item

OpsGrip's IT Inventory lets you track every piece of hardware, software, and equipment your team manages. Here's how to add your first item.

Creating an Inventory Item

1. Go to IT Inventory in the sidebar
2. Click Add Item
3. Choose a Category:

• Hardware (laptops, desktops, servers)
• Software (licenses, subscriptions)
• Network Equipment (switches, routers, access points)
• Peripherals (monitors, keyboards, printers)
• Supplies (cables, toner, spare parts)
• Mobile Devices (phones, tablets)

1. Fill in the details:

• Name — e.g., "Dell Latitude 5540 - Marketing"
• Status — Active, In Storage, In Repair, Decommissioned, or Lost
• Site/Location — Where it physically lives
• Assigned To — Which team member has it
• Serial Number, Model, Manufacturer
• Purchase Date and Warranty Expiration

1. Click Save

What You Get

Once an item is saved, OpsGrip automatically provides: - Health Score — Based on age, warranty status, and condition - Warranty Alerts — Notifications before warranties expire - QR Code — Scannable code for quick access to the item's details (find it in the QR Code tab) - History — Track changes, assignments, and status updates over time

Views

Switch between Grid View and List View depending on your preference. Use filters to narrow by department, site, status, or assigned team member.

Demo Items

OpsGrip includes 6 demo inventory items so you can see what a populated inventory looks like. These are marked as starter data and won't interfere with your real items.

Tips

• Start by adding your most critical assets — servers, network equipment, and shared devices
• Use the Status field consistently. "Active" means in use, "In Storage" means available but not deployed
• Warranty dates are worth entering — OpsGrip will alert you before they expire so you can plan ahead
• The QR code feature is great for labeling physical equipment in server rooms and IT closets